EHSC Rules

NENSA Eastern High School Championship Rules Document

The NENSA Eastern High School Championship (EHSC) is the premier event for high school and prep school racers in New England and New York. Competition between states is highly competitive and media attention is significant. The goal of the EHSC is to provide the highest quality competition for high school-aged athletes representing their state teams. Athletes qualify for the EHSC through independent state qualifying races (ME, NH, VT, MA, NY). Up to 24 boys and 24 girls are selected for each state team. Guest teams from other U.S. states, Canada and other nations are also invited to participate.  An individual start, a mass start and a seeded wave start ensures racing at its finest with the relay capping off the Championship with a team event.

 

  1. Schedule

Race Organizer will have event entry fee and initial event info (Team Leader Packet which includes: schedule, site info, contact info, registration, waxing, parking, banquet, awards) to all team leaders no later than January 1st. This information will be posted on the EHSC event page on www.NENSA.net. NENSA will provide team leader contact information.

1a.  The Eastern High School Championship takes place on the Friday, Saturday, and Sunday of the third weekend in March. Boys race first every race on an ODD year; Girls race first every race on EVEN years for every race, including the relay.

1b. The schedule is set so that Friday’s Freestyle race begins no earlier than 3:00 PM and Sunday’s awards begin no later than noon. There must be at least 1 hr between start times for the boys and girls races.

1c.There must be a Team Leader meeting with the Jury one hour before each race during the weekend, with the exception of Friday’s Freestyle race.

 

1d. The competition schedule for 2019 consists of the following:

Friday:

Coaches meeting (1 hour): 1:30pm

5K Freestyle; Individual Start: 3:00pm (or later)

Saturday:

AM: 7.5K Classic; Mass Start: 9:30 am

     PM: Freestyle Sprint; Wave Start: Time TBD by Race Director

Saturday Evening: Banquet with Award Ceremony.

Sunday:

Mixed Technique, Mixed Gender Relay Race; Mass Start: 2 Classic legs followed by 2 Skate legs. Courses should be 2.5K – 3.5K in length. (Note that the relay requires two separate courses for classic and skate legs).

Tag Zone: 50m in length wherever possible with minimum length of 40m.  Each team is given one corral from which to feed athletes into the Tag Zone. Corrals will be placed on both sides of Tag Zone.

 

  1. Team Compositions and Eligibility

2a. Any US state may enter an official team. Maximum of 8 Guest athletes and 2 coaches per state, with a total maximum of 24 guest skiers.  

2b. An official team consists of up to 24 boys and up to 24 girls. No more than 24 boys and 24 girls from each team may start in each race.

2c. Deadline for Team Entry is one week prior to event.

2d. Coaches:

Up to 8 coaches (7 coaches/1 team leader) are permitted free of charge.

2e. Entry Roster should list Girls Teams 1-24 / Boys Teams 1-24 plus one alternate for each and any adaptive athletes..

2f. Team composition / Start rights:

Racer Substitutions – Once start lists have been created prior to the weekend, a state can substitute a skier within the replaced skiers spot /seed only. Once a substitution has been made the replaced skier cannot be put back in.

2g. Eligibility:

Competition is open to all high-school students Grades 9-12 with a minimum age of 14 by December 31st of that year.  Post-graduate students are not eligible.

Athletes may choose to compete for their home state or the state in which their school is located.

Each State will determine the competition and rules for their team selection. Selection event schedule and qualifying criteria should be sent to NENSA by December 15th. ([email protected])

2h. Guests: National and/or International guests may be invited to compete in the         Eastern High School Championships.

 

  1. Team Entry & Registration

3a. The suggested maximum entry fee for EHS Championships is $110 per athlete. Any amount above this must be approved by NENSA. Please submit event budget along with Bid.

3b. NENSA Membership Required

All New England and New York participants must have an active NENSA  membership. It is up to the individual athlete to register with NENSA and membership is not included in $110 fee. Canadian guests, and out of region skiers do not have to be NENSA members.

3c. Athlete T-shirts are typically included with the entry fee.

3d.  Rosters:

Team entry rosters should be submitted using the NENSA-provided template, including the following information:

First Name | Last Name | NENSA # | State/Team | Grade | Club/School | T-shirt Size

 

3e. Running orders for all three individual races must be the same.

3f. Deadline for Team entry roster is one week prior to the event.

3g. All team leaders should send rosters to [email protected] verify who needs NENSA numbers.

3h. Relay orders may be submitted separately from individual orders and are due to Race Director by 5:00pm on Saturday.

 

  1. Seeding

4a. Individual events are seeded fastest to slowest skiers in descending order.

4b. The individual 5K Freestyle and Sprint events are seeded by team rank in 24 seed groups. Each seed group is randomly sorted. The sprint starts as 5-person waves seeded by state fastest to slowest. There is a no tracking rule in effect for the sprint race.

4c. Relay teams are seeded by the team leader and may start in any order within their team’s designated start lane(s). There is no arrowhead in this event. Relay teams are due by 5PM on Saturday before teams leave the venue. Seed is by Draw, not by points. For the Relay Guest class skiers will share one lane and alternate Guest teams within that lane.

4d. Mass start classic race will utilize a seeded arrowhead start formation. The top 3 skiers from each state will be seeded by Team Leaders, regardless of roster and can be seeded on Saturday morning. This total of 15 skiers will be randomized within the seeds (seed 1=5 skiers randomized within seed 1; seed 2=5 skiers randomized within seed 2; seed 3=5 skiers randomized within seed. The remaining athletes are seeded by coaches, in the following lane arrangements: 9 total lanes, 2 for each state + 1 for NY & guests. If NY has a full team, they will receive 2 lanes and there will be an additional Guest lane if needed. (Top 3 lane assignments are done via a draw).

4e. Lane assignments and tag zones should be chosen by a double blind draw for every race and every gender.

 

  1. Bibbing

Suggested method for bibbing:

5a. Bib # 101+ for whichever gender starts first any given year. Bib # 301+ for the other gender.

  • Guest athletes are included in continuous bibbing sequence.
  • These bibs are distributed to team leaders prior to first event, and are not collected until after the final event on Saturday. Athletes will wear the same bib in the first three events and are responsible for keeping up with those bibs.  (This includes those in the top 15 arrowhead).

Remaining skiers are seeded by team leaders/coaches.

5c. All bibs will be collected Saturday afternoon and redistributed for the relay.

5d. Relay bibbing can be done as follows

Team 1 – 101, 201, 301, 401

Team 2 – 102, 202, 302, 402

Team 3 – 103, 203, 303, 403

Team 4 – 104, 204, 304, 404

Team 5 – 105, 205, 305, 405

5e. Teams will be charged $50 for any missing bibs not collected at the conclusion of the event.

 

  1.  Scoring

All scoring is done by points, and not by time.

6a. Individual Events are scored as follows:

1st place receives 135 points, 2nd place 130, 3rd 126, 4th 123, 5th 121, 6th 120 with each subsequent place awarded points decreasing by one.

6b. Relays are scored as follows:

1st 650, 2nd 600, 3rd 560, 4th 530, 5th 510, 6th 500, 7th 490, etc, in descending increments of 10.

6c. Points:

  • Points shall be awarded for each state to the top 20 finishers in the individual events.
  • Points will be awarded to the top ten relay teams.  Relay teams 11-12 do not displace.
  • Only the top 20 finishers from each state may displace other skiers in scoring. 21-24 do not displace.
  • Boy’s and girl’s team scores need to be totaled and listed at the end of each event along with state totals.
    Overall points scored by individuals in the sprint, classic, and skate races need to be tallied prior to the Saturday evening awards.
  • Top 2 adaptive skiers from each state will earn points for their state team regardless of place in overall results.
  • Guests do not score team points and do not displace. They will be included in the flower ceremonies. Updated 3/2013. Organizers are encouraged to provide a small participation award/gift for guests at the banquet.

 

  1. Results

7a.  Results will be posted on-site and at NENSA.net following each event. The results will include individual scoring and team scores. A final results packet will be prepared, with 1 hard copy available for each team leader at the event’s conclusion.

 

7b. Results need to be posted in a vertical format for the following fields;
Place | Bib | First Name | Last Name | NENSA # | State/Team | Grade | Time | Points | Club/School

 

  1. Awards

8a. The top 10 finishers in each race and the top 3 relay teams shall be recognized with medals.  The top 5 relay teams shall be recognized.

8b. The top 3 overall skiers, male and female, (those with the highest combined point total) in the three individual events shall be recognized at the final awards ceremony with special awards (medals or prizes).  

8c. The top 3 winning boys and girls teams and top 3 combined teams shall be recognized.

8d. A raffle or other fun giveaway is traditional and encouraged as part of the Saturday awards gathering. Recognition ceremony (podium/flowers) following each event is also encouraged.

8e. If more than 3 guests compete, the top 3 guests in each race should be recognized with awards for the guest class.

 

  1. Site Selection

Site selection is determined by NENSA through it event bidding process. Geographic rotation, venue quality, organizational structure, and appropriate local resources for lodging and meals will be considered in the awarding of bids. (Guarantee Lodging; Block rooms, Lodging List should be provided by organizer. 22 rooms per team)

Adaptive skiers may also be participating in this event, which may require separate or modified courses for this class- New 3/11.

9a. Each State’s Qualifier must be listed with NENSA (all fees waived).  Listing Is due by December 15th.

9b. Race organizer pays TD & TDA daily fee of $100 per day, mileage, lodging and meals.

 

  1. Coaches Meeting

A 1-hour coaches meeting will be held at 1:00PM on Friday opening the competition.

10a. Printed materials to be handed out at coaches meeting, provided by host site:

2 copies of start lists for each team (minimum)

2 copies of course maps for each team (minimum)

2 Copies of stadium maps for all races

Relay forms: two copies, one to be kept by team leader

A written agenda to be used at the coaches meeting and handed out to coaches

10b. Mandatory information to be presented at coaches meeting

Course maps

Stadium maps

Other information about the venue & weekend’s event

     

  1. Hard copies at race site

Results: one copy for the team leader

Team scores after each race  

 

  1. Technical Details

12a. Two cameras required: One Finish line camera broadside and one head on. (video, camcorder, etc.)

12b. Organizing Committee will be required to send Chief of Competition and one additional representative to the NENSA fall Event Organizer Seminar.

12c.  Rules similar to FIS rules will apply to this event.

12d. State uniforms must be worn, both bottom and top pieces, unless deemed by the TD that the temperatures are too warm to require full race suits be worn.

12e. Competition technical decisions will be handled by the jury such as protests, disqualifications and sanctions.

12f. Coaches have the right to appeal a protest decision with NENSA. An appeal may be submitted only by the Team Leader and should be sent to Amie Smith at amie@nensa.net within 2 days of the occurrence.  

Updated March 29, 2018